Fall Player Registration FAQs
What do I need to turn in to register a player?
EVERY player must submit a signed player registration form, player ID card and payment or his/her registration will be rejected. Do not use staples to attach photos to player cards -- tape or glue only. Be sure to fill out the back of the card, and write your team name on everything.
Where do I get a registration form or player card?
Registration forms can be downloaded from the HWSA website. Player cards will be distributed at league meetings, but extra player cards are available in the Bear Creek mailbox or contact the Registrar or Registration Administrator to have some mailed to you.
What are the deadlines to register a player?
The initial player registration deadline is Wednesday, August 26 -- only those players whose paperwork is turned in by that day will be eligible for the first game of the fall season. After the initial deadline, player registration must be turned in by the Tuesday prior to the player’s first game; complete paperwork is due by 8:30 am to the Bear Creek mailbox or by noon in the office.
Where do I turn in player registration?
The initial deadline of Aug. 26 will be at the league meeting, 7 pm, Lucky’s Pub. After that, you can mail paperwork to the office or drop it in the Bear Creek mailbox by 8:30 am Tuesdays or by noon in the office.
Where is the Bear Creek mailbox?
The mailbox is located between fields 17 and 20 by the fenced-in area where the mowers and tractors are kept. It’s a white mailbox with HFA /HWSA on the side. Spare blank player cards are also kept here if you need them.
Where is the office?
The office is located at 908 Town and Country Blvd, Suite 120, Houston TX 77024. This is just off the I-10 West feeder road, SE corner of I-10 and Beltway 8. The office is the home for the Houston Football Association (HFA), but is also used by HWSA for player registration purposes only. The receptionist has extra player cards as well.
How many players can I have on my roster?
You can have up to 25 on your roster.
What if I have 25 but want to add more players?
You can release a player from your roster to create more room. To release a player for the season log in to your team page and click the red X next to the player’s name. That player will not be able to return to active status in that same season.
Online Player Registration
You must enter all your players through the HWSA Hotstat website before turning it in to the league. This must be completed before the Aug. 26 meeting or your team will face forfeiting the first game. It doesn’t take very long and if your players are already in the system, it’s a breeze. Here’s how:
1. From http://hwsahouston.org home page, click Teams on the right side. This gives you a list of all the teams registered for the current season. Click on your team, then where it says TEAM LOG IN in the upper right corner.
If you are a returning manager, your log in should not have changed. If you’re a new team or a new manager to an existing team, click on the line that says “Don’t have a PIN or you’ve forgotten it? Click here.” Use the email address you listed on your team application and your PIN will be emailed to you. You are welcome to change your PIN later. Keep this email address updated since this is the one the league uses to send out group emails.
2. Once you receive your PIN and can log in, you’ll have administrative access to your team’s home page. It’ll say “Welcome back …Where would you like to start?” Click on Team Page. From here, you can change everything about your team page -- uniform colors, the look of the page, add more team Contacts, etc. For now, click on Roster from the green bar.
a. Returning teams: click on Player Pool, then mark the box by every returning player. If there’s more than one listing for a player, just pick one – it shouldn’t matter which.
b. New teams and for players not already on your roster: You MUST click on Search for an Existing Player. Fill in at least the last name and click the search button. Some players will appear several times – click the circle beside the one that is more complete. You should check the ID# on his player card to make sure you choose the one that matches the card.
c. If the player does not come up on a search, click Add a New Player to Team. Required information for all players: first and last name, full address, date of birth and nationality (country of birth, please). Email and phone # are helpful but not required. You can also enter notes or a bio on each player if you’d like. When complete, click Save.
3. Your players will be listed on the team roster, but they won’t be approved to play until they are processed by the league administrator. If you need to delete someone off the roster, just click the red X next to the player’s name.
This is the same process you will use for player registration throughout the season -- online player registration is always open. However, you must turn in the paperwork by Tuesday for the player to be eligible for your team's game on the following Sunday/Monday. Make sure to enter the player’s info online before turning it in to the league.
Let me know if you have any questions and good luck collecting your player registration!
Checklist for Aug. 26
• Printout of your team roster – you might have to do a Print Screen function if the roster won’t print from the options given on your team page.
• Signed player registration form for EVERY player on the team.
• Player card with photo for EVERY player on the team. (glue or tape the photo -no staples please)
• Registration fee payment by check or money order -- no cash, please.
• Make sure team colors are updated on the team page.
EVERY player means every single player on the team. Even if he or she played last year or the 10 years prior to now, every player needs to have the above items. Only those whose complete player registration is turned in by August 26 will be eligible for the first game. Any player info turned in after Aug. 26 will have to wait for the second game. |
