October 6, 1999
MINUTES

The meeting was called to order by Jen Cooper, President, at 7:33 p.m. at Saengerbund Hall.

ROLL CALL

€ Women's Teams Absent: Texas International
€ Coed Teams Absent:  Kings, No Play, Olympia, SCV Thunder, Synergy
€ Corporate Teams Absent: Entrix-Guv'nors, Griff's
€ Board Members Absent: Pam Gutierrez (Sr Commissioner)

Minutes were approved as presented.

OFFICER REPORTS

President:   
1. Almost all of the player cards have been distributed. If you are asked to present a card, please do so. HWSA can lose insurance coverage and state affiliation for having illegal players in games.                    

2. Each team should have alternate jerseys. The home team is responsible for changing if there is a conflict and should be wearing the jersey listed as the primary jersey. T-shirts and penniess are acceptable.                    

3. The board retreat is October 23rd. If you have issues you'd like the board to discuss, let a board member know.

Vice president:  
1. Elections are during the November meeting. You can be nominated at the election meeting from the floor. Everyone is welcome to run.

2. The D&P committee rendered two decisions tonight. For a grievance filed against Texas International Women's 4th division team for duplicate numbers and missing player cards, the committee decided that the TI team will forfeit that game and any upcoming games until they come into compliance. The other incident was a brawl at a corporate game. The offending player has been asked to leave the team by his teammates and both teams were fined $50.

3. Coed Summer Awards - 1st place is $75, 2nd is $50 (registration credit)

1st Division: 1st - Spring Branch  2nd - BHGM   
2nd Division:  1st - No Play   2nd - Amistad  
3rd Division:  1st - Mirage   2nd - Synergy 

Secretary: 
Keep sending your fines on time!  

Treasurer: 
1. For the '98-'99 year, HWSA ended up $8.06 in the black.                   

2. The '00 budget has been revised to include the Corporate League. We could make
$13,000 next year, and the money will be used for long-range plans. That estimate assumes expenses based on 30 coed teams, 24 corporate teams, 8 U-23 teams, 25 women's teams at 18 players per team and revenues are assumed to remain at the current level.                   

3. Cash Flow Report: In: $38,000  Out: $27,999. $14,960 in Money Market and $1,600 in the CD.

Registrar:  
Team packets are available and player cards are ready. Due to the Oktoberfest tournament, women's teams will get player cards first. If you haven't gotten your team's player cards, let Tom Warzywak know. Email, call, etc.

Senior commissioner: 
1. If your team is going to participate in a tournament outside the South Texas region (Mardi Gras, Dallas, Fort Worth, etc.) you must have a travel permit.

Women's Commissioner: 
1. Standings: 1st Div: 1 - Challengers, 2 - Memorial 
2nd Div: 1 - Fever, 2 - Footloose 
3rd Div: 1 - Jules FC, 2 - North Shore 
4th Div: 1 - Rox III,  2 - PWC                                         

2. If you must reschedule, check with Mary first, but you are responsible for calling the other team. Mary only takes care of the referees and needs to know at least a week in advance.                                         

3. Everyone on the team should be wearing the same uniform and they all have to have numbers. Try to be courteous about jersey colors (wear the color listed on the roster as your primary color).                                         

4. Make sure the game cards go to the referees, but call or email the scores so the standings can be updated.

Coed Commissioner: 
1. The issue with the lights has been resolved. The lines and lights at Alief need improvement.                                 

2. You can pick up standings for games to date.                                 

3. Let Tom know if you have to reschedule because you are playing in a tournament.

4. There is a possibility of adding another night of games if teams are interested.

Corporate commissioner: 
1. Hopefully there won't be another incident like the recent brawl at Cullen.

COMMITTEE REPORTS

Membership:   
Let Katy know if you need players. You can have up to 25 on your roster!!!

Public Relations: 
We still need a new Public Relations Coordinator. Talk to Jen.

Tournament: 
Oktoberfest tournament: HWSA needs teams to volunteer (any league!) at the tournament to man tables. Teams that volunteer will be eligible for a registration credit. See Jen for more info. T-shirts are available: $10 for short sleeve,  $15 for long sleeve.

OLD BUSINESS

€ Proposed constitutional revisions - The board decided to go back to 2 elections per year. The Coed Coordinator will become the field coordinator. The Ref Assignor is being removed from the board. The commissioners are LEAGUE commissioners, not DIVISION commissioners. Theses revisions will be voted on at the November meeting.

€ The D&P committee was formed for the 1999-2000 playing year: Beth Reiney, Carol Ardonoski, Tish Friedman, Bill Link, Nigel Wrenn, and Alex Flenner.

NEW BUSINESS

€ Let Jen know if you are interested in being a member of the Constitutional Revision Committee in the spring.

€ There was an issue with the teams named Houston United, a conflict with the organization Houston United. The teams seem willingto change their names. 

ANNOUNCEMENTS
€ If you see lit fields that HWSA could use, let Stephen or Tom know.€

€ On Channel 13, Brandie Chastain will be appearing on the Deborah Duncan show. Rose may be able to get tickets.

€ October 23rd there is a Tornadoes exhibition game against the Texas A&M club team at Bayland Park at 4pm.

€ Tom has some extra player cards available. €

€ Next League meeting is November 3, 7:30 p.m. Saengerbund Hall.

€ Next Board Meeting Saturday, October 23.

Meeting was adjourned at 8:05 p.m.